Nominations are to be submitted via the nomination form on the web-based platform hosted by election services provider Mi-Voice. This includes an election statement (max 200 words), a short personal biography (max 300 words) and a photograph. Candidates are also invited to submit a 2-3 minute video to set out their case for election to the membership, although this is optional. These documents will be shared with the voting membership as a part of the election process.

Each nomination must be supported by two members. For seats in the Geographical College, any two members from the respective region (excluding Student members) can nominate a candidate in that region. Those applying for seats in the Membership College require the support of two members in the same membership grade as outlined under the role requirements

If more nominations than vacancies are received, then a ballot of all members eligible to vote for those Membership or Geographical seats in question will commence in April 2025 and the successful candidates will take up their places on Congress with effect from the end of the AGM, which will be held on 10 June 2025.

Virtual induction sessions will be scheduled for all successful candidates.